Sunday, August 24, 2008

Organizing for Mac digi scrappers

I've spent the last few days researching, hemming and hawing about how to organize my digital products. There are 4 consumer options* for Mac users and I tried them all before settling on my final solution. Here are my personal impressions, but I would encourage you to test them out for yourself:

Apple OS X Finder with Spotlight (free with OS X Tiger or Leopard)
So I started with the easiest and cheapest - just using folders on my external FireWire drive and having OS X show me previews. Kathy at DigiScrapMac had a blog post showing how she used it, so I followed her structure of creating designer folders. In the end, I stopped doing this because I couldn't browse by type, just by kit/designer.
Pros: easy to keep kits together by designer, free!
Cons: can't tag products, OS X doesn't create a preview for all file formats (with Tiger I had to use 3rd party software to create the previews, which was an extra step).

Adobe Bridge 2 (free with CS3 or PE6)
Bridge is a cool option, because it interacts so nicely with the other Adobe products. You can tag (note: Bridge 2 can tag PNGs, older versions can't) individual files for sorting, and easily open them in PS or PE6. I loaded about 800 items in an dstarted tagging. Bridge had the nicest system for finding files on your various drives, and the tagging window was easy to use.
Pros: easy tagging, can have files anywhere
Cons: sloooow creating and displaying previews when files are on an external drive. Scrolling through took me forever.

Shoebox by Kavasoft ($30-80)
Jessica Sprague offers a class on organzing with Shoebox, and there is a tutorial on how to organize with it at DigiScrapInfo. I tested Bridge and Shoebox simultaneously, and was happy to see that Shoebox kept up alot better. But once I hit about 1,000 items in Shoebox, it started to drag. And when I closed and reopened the program, it had to redraw all the previews, which was taking forever on just 1,000 items (only a fraction of what I have so far) .
Pros: moderately easy tagging (Bridge was slicker), can keep files anywhere.
Cons: Very slow when files are on an external drive. Can't move files once they are tagged, or Shoebox can't find them. Navigation process a little odd. And the $30 Lite version only allows 10,000 items, so most digi scrappers will need the $80 Pro version.

iPhoto 08 (free with a new Mac, $80 upgrade for older Macs)
Although I recently upgraded to iPhoto 08, and happily use it to organize and do basic editing on my digital photos, quite a few digi scrappers pooh-poohed it for digi organization. And I didn't want to mix my elements and my photo, so I used this as my last resort. I was pleasantly surprised, that with a few tweaks, iPhoto 08 works nicely. I wouldn't try this with iPhoto 6 or earlier - the Events feature in iPhoto is what really makes this work.
Pros: tagging is extremely simple, it can handle tens of thousands of items, Events view is perfect for viewing previews, easily open items in PE6.
Cons: runs somewhat slow off external drive, iPhoto has to import the elements into its own database/file structure, can't keep TOU doc/text files with the kits.

So after a week of testing, I am imported and tagging all my items into iPhoto 08. I still have lots to go, and I'm refining my tag sstems and folders as I go. Once I reach critical mass, I'll do a later post showing my organization, with screenshots.

*I didn't test Adobe's Lightroom ($300) or Apple's Aperture ($200). They are both Pro level organizers and out of most digi scrappers price range.

1 comments:

Sweet Molly Mac said...

Hi! I teach the class on Jessica Sprague's site for Sheobox. You are able to move items after you have tagged them in SB, you just need to use the Utilities to reconnect the files.

BTW- may I send your comments to the developer so he may look into the slow down issue?

Thanks so much!